Privacy Statement
At the Denver Employees Retirement Plan (DERP), protecting your personal information is a top priority. Your confidence in our ability to maintain and protect your personal data is important to us, and we’re committed to keeping your data confidential and secure, and using it only for the purposes for which it was collected. While we comply with laws ensuring transparency, there are exceptions to what can be disclosed. Unless required by law or authorized by you, your information won’t be shared with others. By visiting the DERP.org website and/or accessing the MyDERP.org portal, you agree to the practices outlined in this policy.
1. Collection of Information
We don’t collect personal information unless you voluntarily participate in an activity that asks for it, for example sending an email or accessing the MyDERP.org portal. The DERP.org website is available to you without registration or the need to provide any information. However, to view your information in DERP.org you must provide a username and password. Access to your information is restricted to DERP staff and contractors working on behalf of DERP who are bound by confidentiality obligations.
When you visit the DERP.org website or access your MyDERP.org account, we automatically record technical and navigational information, such as computer browser type, internet protocol (IP) address, pages visited, and average time spent on each page. This information is collected for analysis and statistical purposes and isn’t reported or used in any manner that would reveal personally identifiable information. We won’t release any information to outside parties unless legally required to do so.
2. Sharing of Information
Any information you supply is considered private and isn’t available to others for any purpose. We’re the sole owner of any information collected, and we don’t sell, share, rent, or otherwise distribute this information.
3. Your Responsibilities
It’s crucial to recognize that you too play a significant role in safeguarding your personal information. Your username and password allow you to securely access your MyDERP.org account and it’s your responsibility to protect them. Do not share your MyDERP.org account username or password. Notify us immediately if an unauthorized person obtains access to your MyDERP.org account username and/or password or if unauthorized activity is discovered.
We’re not responsible for the use or disclosure of any personal information accessed by any company or person to whom you provide your MyDERP.org account username and password. If you provide your username and password to a third-party, we will consider that you’ve authorized all transactions or actions initiated, whether you’re aware of a specific transaction or action or not.
4. Links to Other Websites
DERP.org and MyDERP.org may contain links to other websites. These links are provided at our discretion. However, we don’t endorse any external sites, their views, or the accuracy, relevance, timeliness, or completeness of the information they provide. To understand how these sites handle privacy, you should review their privacy statements, as they may differ from ours. Any claims or damages that may result from the inclusion of a website link or its content, including third parties' sites linked to MyDERP.org or DERP.org, are disclaimed by DERP.
5. Email
You’re welcome to contact us via email for questions and requests. However, it’s important to remember that email isn’t a secure way to communicate. Messages sent by email can be intercepted, and you should avoid including confidential or personal information like your Social Security number, financial information, or your DERP ID. If we need to share sensitive information with you, we’ll follow up with a phone call to the number on file, by mail to your mailing address on file, or by fax to a number you provide. While we strive to respond promptly, we can’t guarantee response times.
6. Security
When we ask you to enter sensitive information in MyDERP.org, (such as username, password, or a portion of your Social Security number, etc.), that information is encrypted and protected.
7. Use of Cookies
A cookie is a piece of data sent by a website server through the internet and stored on your device. We do not use cookies to collect personal information. We use cookies to keep you authenticated while you’re at MyDERP.org. Your web browser may allow you to be notified when you are receiving a cookie, giving you the choice to accept it or not. If you prefer not to accept cookies, you can set your browser to warn you and refuse the use of cookies when your browser alerts you to their use. You can also refuse all cookies by turning them off in your browser. By not accepting cookies, some pages may not fully function, and you may not be able to access certain information while you’re using the MyDERP.org portal or browsing the DERP.org website
8. Changes to this Privacy Policy
We reserve the right to change, modify, or update this policy at any time without notice. Use of information we collect is subject to the privacy policy in effect at the time the information is collected. Any changes will be posted.